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Minutes for the General Meeting & AGM 21.07.2020

Venue: Victoria Park Hotel, 605 Albany Highway Victoria Park 6100

Date:

21.07.2020

Chaired by:

Jeff Thomas

Minutes by:

Peter Butler

Meeting Commenced:

7.37pm

Apologies:

NA

Attendance:

As per attendance register. Full outgoing committee in attendance.

New Members/Guests:

New Members:

NA

Guests:

NA

Previous Minutes:

General Meeting Minutes June 16, distributed June 19. Moved by Peter Butler to accept, seconded by Jeff Thomas, motion carried.

AGM Minutes July 16 2019. Moved by Dave Wright to be accepted, seconded by Peter Butler, motion carried.

Committee Meeting Minutes from July 7 2020 will be moved to be accepted at the August 4 2020 Committee Meeting.

Matters Arising from Previous Minutes:

NA

REPORTS

Secretary’s Report:

Correspondence:

NA

Position Status Year’s End Summary:

  • Settling into role
  • Minutes being posted regularly into website
  • Developing system by which committee members can better communicate on topical subjects
  • Coordinated shift to MRA owned Dropbox Account
  • Transitioned to MRA owned Email Marketing solution
  • Positions Descriptions – Started Key Points. Will email out for incoming committee meeting

Business card has been redesigned, ready for review. I will have that loaded ready for the new committee to review at the Committee Meeting August 4

President’s Report:

Position Status Year’s End Summary:

Today marks the end of my first year as president of the MRAWA.  It is quite a journey to take on such a role as there are many learnings along the way

I would like to thank the hard work and dedication of all those who took this journey with me and helped guide me through.  Thank you to all.

Some highlights of the past year include items such as:

  • New Website updated with many automated features for membership and safety messages.
  • Safety advertisements have been implemented on Facebook to broaden our safety message.
  • Revival of the Razors Edge magazine to become more automated from website content. Still needs some working out however the magazine will be trialed monthly to see how it works.
  • Constitution update and the introduction of a new Code of Conduct. The constitution still requires updating to better define and strengthen our operating procedures and expectations from both the committee and members.
  • MRAWA visibility on Facebook and Internet searching has greatly been improved.
  • MRAWA ride participation has also improved with January and February rides seeing 40 plus participants.
  • I met with the MRASA President and Vice President last October in Adelaide and also spoke on their regular radio show to describe some of the things we were doing here in W.A.
  • Covid 19 saw self-isolation, cancellation of the York Motorcycle festival, postponement of the Motorcycle Safety week and the Numbat rally.
  • The traditional Numbat Rally site is no longer available to the MRAWA due to changes in the Worksafe laws that would pose an unacceptable risk to the landowner.
  • The Numbat Rally is proposed for the 26th to 28th
    • The new site at the Hayshed in Kellerberin.
    • The next committee meeting is on the 4th August to welcome the new committee members and finalise the costing and organisation of the rally at the next committee meeting.
    • If there is time, we will begin discussions on the constitution updates.
  • Next General Meeting will be held on the 18th

Vice President’s Report:

Numbat rally proceeding, subject to approval by the MRAWA committee and based on the economic viability. Proposed dates are 26, 27, 28 of September

Volunteers needed

We now have printed ‘sign up forms’ (yup, printed paper) and receipt book for cash new member registrations, for those not tech savvy or inclined to join online.

Treasurer’s Report:

Position Status Year’s End Summary:

Full report provided by Treasurer Ainslie Kounis at AGM.

Printed format, only ‘scanned copy’ available at this point 25.07.2020

Inventory list from Sea Container. Printed format, only ‘scanned copy’ available at this point 25.07.2020

This report will be distributed as an attachment to the minutes distribution email.

Road Safety Officer AGM Report:

Position Status Year’s End Summary:

Over the past year we have applied for grants relating to motorcycle safety of over $40,000.00

These grants are for-

  • Motorcycle Safety Week $5,000.00
  • National Road Safety Week $5,000.00
  • Production of videos and printed material $30,000.00

These are all pending; however I have been informed that they have been approved, the delay seem to be a backlog due the Covid-19 shutdown.

Road Safety Report:

Motorcycle Safety Week October 10th – 17th

I had a meeting with the Road Safety Commission to discuss their involvement with the Motorcycle Safety Week following the application for grant. They are keen to be involved with our Motorcycle Safety Week and in particular our Motorcycle Safety Forum and our social media strategy for the week.

Key points of our 2020 Motorcycle Safety Week are –

Saturday 10th October – Motorcycle Safety Forum.

Sunday 11th October – Motorcycle First Aid Courses.

Wednesday 14th October – Ride Your Motorbike To Work Day.

Saturday 16th October – MRA Safety Day Ride.

Sunday 17th October – Motorcycle Skills Enhancement Course.

All week – Main Roads VMS motorcycle safety messages.

All week – Social media motorcycle safety posts.

All week – TV and Radio interviews and messages.

They are keen to be involved with our Motorcycle Safety Forum.

We intend to ask motorcycle riders for their ideas on what action they think will make the biggest change to rider safety, through an online survey and rider suggestions. This will form the basis of the Motorcycle Safety Forum discussions and workshop.

The Road Safety Commission is also indicated that they keen to set up regular monthly meeting with us to work through issue and establish a year long safety message social media campaign to motorcycle riders.

The MRAWA were heavily involved with the public consultation in regards to the 2020-2028 WA Road Safety Strategy and we lodged an submission focused on motorcycle safety to the WA Government through the Road Safety Commission on this action.

We have also submitted our MRAWA  input into the 2020 Federal Road Safety Strategy.

The Vulnerable Road User Advisory Group was officially disbanded in December, this move was supported by the MRAWA as it was thought that the group had run its course and was more about cyclists than the overall vulnerable road users as a whole. We will now have an annual vulnerable Road User Forum and the MRAWA are holding direct regular meetings with the Road Safety Commission and this is working very well for motorcycle riders being represented and considered.

I had a meeting with the WA Road Safety Commission recently regarding their recommendation and the decision by the Minister to not allow motorcycles to use dedicated bus lanes, following our response to them that we do not believe that this decision was based on actuate research.

I requested all of the research that their recommendation was based on. They have now given me their research and the results from the trial of motorcycles in bus lanes from the Department of Transport and I am working through that and research from other sources to hopefully challenge the decision.

I have requested a meeting with the Hon Michelle Roberts MLA (Minister for Road Safety) to discuss issues including –

  • Lane filtering.
  • Bus lane use.
  • Enhanced crash investigation regarding motorcycle riders.

A dedicated Motorcycle Safety position located within a government department possibly the Road Safety Commission, Main Roads or Department of Transport similar the current position for cyclists.

AMC Report:

We have joined with the Australian Automobile Association to call on the Federal Governments Transport and Infrastructure Council to adopt a response to road trauma in a similar way as was used for the Coronavirus pandemic, in there is real time reporting of crashes with actions to combat the issues.

Dave Wright – Safety Officer/Life Member #6

Website Update:

Statistics – Razors Edge Newsletter – June 2020

FIRST email broadcast to our FULL list of 567

Google Maps. $200 free allowance. Do we have a credit/debit card?
I got hit with a $1000 bill from Google, using my API account, certainly not all MRA usage, but setup needs checking. We use maps for Victoria Park Hotel AND Ride Locations. $200 Free Allowance is ample for our use.

Manual Payment Methods Form on website updated, so people can fill in a form online to become a member.

  • Added 2 required radio buttons ‘Agreement to abide by the MRAWA Constitution and Code of Conduct’
  • Ride coordinators can register new members, can also use this form if they get a paper form from a rider

Social Media Update:

NA

Merchandise Stock Report:

Merchandise Stock report provided by Merchandise Officer, Treasurer Ainslie has recorded in the Treasurer Position Status Year’s End Summary:

Merchandise Stock ‘as per website’ to – ‘as per stock controller’ report also provided in printed format, no digital copy available at this point 25.07.2020

We owe Colin Walters about $100 in merchandise for his help with the constitution, Steve Wheadon advised?

Membership Report:

Position Status Year’s End Summary:

Provided by Treasurer Ainslie

107 – Total Membership

23 – Family

65 – Single

10 – Pensioner

9 – Lifetime

A printed copy of the full membership list, with manual registered member membership expiry dates, was provided to the President at the commencement of the General and AGM meeting July 20 by the Membership Officer Ainslie Kounis.

This is the complete membership list previously requested and referred to in the July 7 committee minutes.

General Business:

NA

Upcoming Events:

NA

Rides Report:

17 Rides in 2019/2020

Ride attendance increasing

Chris Meyer handed secretary ‘ride committee guidelines’. These will be filed in the MRA Dropbox, and distributed as an attachment to the minutes distribution email.

Next Meeting:

Committee Meeting August 4

General Meeting August 18

General Meeting Closed:

8.12pm

General Meeting closed then 20-minute break and AGM Commenced

Annual General Meeting

Date:

21.07.2020

Chaired by:

Bruce Burgess

Returning Officers:

Roger Jutte, Lyn Jutte

Bruce declared all positions vacant.

A quorum of 10% has been met with 26 active members present. Nominations are to be from the floor.

Minutes by:

Peter Butler

Meeting Commenced:

8.32

Nominations were taken from the floor. All nominations were not contested and carried unanimously.

President: Jeff Thomas

Vice President: Steve Wheadon

Secretary: Peter Butler

Treasurer: Chris Cobain

Membership Officer: Peter Butler

Road Safety Officer 1: Dave Wright

Road Safety Officer 2: Steve Fish

Website Manager: Peter Butler

AMC Rep 1: Dave Wright

AMC Rep 2: Steve Fish

Merchandise Officer: Steve Wheadon

Razors Edge Newsletter: Jeff Thomas

Ride Coordinators:

  • Chris Meyer
  • Rob Pieri
  • Peter de Blanc
  • Michael Couper

As stated, all nominations were not contested and carried unanimously.

10 people in all, over 13 roles.

END OF NOMINATIONS

Bruce Burgess then handed over to Jeff Thomas, incoming President.

President:

Banking signatories to be –

President: Jeff Thomas

Vice President: Steve Wheadon

Treasurer: Chris Cobain

Membership Officer: Peter Butler

Banking approval process was discussed, with Ainslie saying… something about approvals.

Vice President:

Numbat rally proceeding. Proposed Dates are 26, 27, 28 of September

Volunteers needed

Free attendance to the Numbat Rally was questioned as contra to volunteering and was declined.

Ainslie Personal Report:

Ainslie advised Jeff as President and the MRA Members present (26) that she had sought legal advice, on suing MRA for defamation, and would likely pursue defamation, in particular Steve Wheadon for an alleged vitriolic email he had sent, and the defamation was likely to be directed specifically at Peter Butler as well.

She advised that she felt it appropriate to advise the MRA as a warning.

Jeff’s response was that he had asked all previous email communications to cease and all communications to go through him.

Jeff also stated: “That the dispute was between two parties and no-one had approached him for mediation”.

Next Meeting:

Committee Meeting August 4

General Meeting August 18

AGM Closed:

9.02pm

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Peter Butler

Passionate with serial ‘hobbiest’ tendencies. Raving 70's Jap Bike collector, love my metric cruiser, wifey, family, Jesus and all things good. By day we convert boring as bat poo websites into profitable sites, hence ‘Smarter Websites’ helping MRAWA do the same, enjoy the website...

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